Insurance
Rotary District 9560, every club, every Rotarian, their partners and volunteers are covered by the Rotary National Insurance Program.
Insurance is available for officially constituted Rotary activities, provided they are fully documented, minuted & the activity is lodged with the District Insurance Officer.
Risk Management and Insurance for Rotary organised events is a very important matter and becomes more so every year.
The obligation to mitigate risk and protect all members and participants is paramount in everything we do.
Please read the below information that describes the procedure to be followed.
Be warned, should there be a claim resulting from a Club event and there is no confirmed event ProForma in place, the Insurer may deny the claim. It is therefore essential that Clubs have this paperwork in place prior to the running of any event.
If your Club is the event organiser, please follow these steps.
- Download and complete the Insurance Pro Forma Form (available on this page)
- Download and complete the Risk Management Form (available on this page)
- Send the completed forms to the District Insurance Officer via email (details on this page).
If your Club is not the event organiser, and attending an event organised by another organisation, please follow these steps.
- Download and complete the Insurance Pro Forma Form (available on this page)
- Send the completed form to the District Insurance Officer via email (details on this page).
- If you wish, you can complete a Risk Management Form to ensure you have any risks within your activity identified and mitigated however this is not required.
If you are running a large event, fairs, markets, etc. Please follow these steps.
- Download and complete the Insurance Pro Forma Form (available on this page)
- Download and complete the Risk Management Form (available on this page)
- Download and complete the Event Organisers Form (available on this page)
- Send the completed forms to the District Insurance Officer via email (details on this page).
District Insurance Officer
Col Craig
0458 741 536
insurance@rotary9560.org
Forms are regularly updated, therefore please do not re-use old forms. To avoid having to re-complete a form, please download the form from this website and do not simply update dates on previously submitted forms.
Frequency Asked Questions
The annual declaration must be completed by an authorised Club Officer and submitted to the District Insurance Officer by the 10th March.
A Release and Indemnity disclaimer must be signed by all participants in any sport, game, match, race, practice, training course, trial contest, or competition organised by a Club.
Vendors, stallholders and amusement ride operators who attend a Club organised event must have their own public liability insurance. ‘No insurance, no come’ rule to be strictly applied.
If using Rotary Travel Insurance for overseas travel a ‘Fit to Travel’ letter must be obtained from a GP.
No. Offering cover under Rotary Insurance to other entities or bodies is strictly prohibited.
All Youth Program Volunteers (as defined) must complete a Volunteer Information and Declaration (Form 3).