Reportable Conduct Scheme - Rotary District 9560 Northern Australia and Timor-Leste

Youth Protection - Reportable Conduct Scheme

What is Reportable Conduct?

The following conduct is reportable conduct:

a child sexual offence;
sexual misconduct committed in relation to, or in the presence of, a child;
ill-treatment of a child;
significant neglect of a child;
physical violence committed in relation to, or in the presence of, a child;
behaviour that causes significant emotional or psychological harm to a child.

If a child discloses, or you have a concern about any worker’s conduct

Do

Protect the child first — remove them from contact with the person concerned, immediately.
Listen calmly. Stay neutral — no shock, no disbelief.
Ask only what, when, where, who, how. Avoid “why” questions.
Reassure them: they did the right thing, and it is not their fault.
Write down what was said, in their own words, as soon as you can.
Explain you must tell someone — you can offer privacy, not confidentiality.

Don't

Then - escalate the same day:

Concern About	Action
Any Worker	Report electronically at www.rotary9560.org/report For immediate response, phone the District Youth Protection Officer or the District Governor (electronic written report required in addition to a phone call).
District Governor	Report electronically at www.rotary9560.org/report For immediate response, phone the District Youth Protection Officer or the Immediate Past District Governor (who will become the Responsible Officer for that matter)
District Youth Protection Officer	Report electronically at www.rotary9560.org/report-dypo For immediate response, phone the District Governor (electronic written report required in addition to a phone call).

Anyone can report directly to the Commission at any time — electronically at www.qfcc.qld.gov.au/report-concern, or by phone on 07 3900 6000.

However, it is required that any concern is reported to the District via the above reporting methods.

If in doubt, report it anyway.

You don’t need to decide whether it meets a legal threshold – that’s not your job. Nobody is disadvantaged for reporting a genuine concern in good faith, even if it turns out to be unfounded.

Statement of Conduct for Working With Youth

Rotary International strives to create and maintain a safe environment for all youth who participate in Rotary activities. To the best of their ability, Rotary members, their partners, and other volunteers must safeguard the children and young people with whom they come into contact and protect them from physical, sexual, and psychological abuse.

Incidents or Concerns?

Do you have a concern about a Rotarian, Volunteer, Program Partner, Host Family, District Officer OR anyone involved in a youth program related to Rotary District 9560 or clubs within Rotary District 9560.

Please click here to report

District Policies

D9560 Aide-Memoire Reportable Conduct Scheme Policy

1 file(s) 341.04 KB

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D9560 Reportable Conduct Scheme Policy

1 file(s) 528.15 KB

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Useful Links

QFCC Resources

Guidelines for Reportable Conduct (QFCC)

1 file(s) 1.44 MB

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What is Reportable Conduct (QFCC)

1 file(s) 2.90 MB

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Key timeframes

Action	Deadline	Who
Protect the child / manage immediate risk	Immediately	Whoever receives the report
Notify the Commission (initial notification)	Within three (3) business days	Delegate
Provide investigator’s contact details to the Commission	As soon as practicable after appointed	Delegate
Notify Rotary International	Within 72 hours	District Governor
Interim report to the Commission	Within 30 business days	Delegate
Final report to the Commission	As soon as practicable after the investigation concludes	Delegate

Who's who

Role	Is	Contact Details
Head of the Reporting Entity	District Governor	District Governor Rita Zappulla dg@rotary9560.org 0409 634 445
Delegate	District Youth Protection Officer	DYPO David Peff youthprotection@rotary9560.org 0410 547 205
If DG is implicated	Immediate Past District Governor takes over	IPDG PDG Greg Marlow ipdg@rotary9560.org 0419 033 637
If Delegate is implicated	DG appoints an alternative officer	District Governor will advise when required
External regulator	Queensland Family and Child Commission (QFCC)	www.qfcc.qld.gov.au/report-concern 07 3900 6000
Police (for criminal matters)	Queensland Police Service	000 (emergencies) 131 444 (non-urgent)

Remember

This applies to every worker — Rotarians, counsellors, host families, committee members, contractors — paid or unpaid, and whether or not their role involves direct youth contact.
The District investigates too — not everything goes to police. Many reportable matters (grooming behaviour, boundary violations) will never meet a criminal threshold, but must still be assessed and investigated by the District.
All records are kept securely and indefinitely.
It is an offence, with a financial penalty, for the Head of the Reporting Entity to fail to notify the Commission — so escalate promptly rather than deciding yourself whether something is “serious enough.”

For full detail — definitions, the nine-step procedure, roles, and record-keeping requirements — see the D9560 Reportable Conduct Scheme Policy and Response Procedures.